Must the Receipt of an E-Invoice Be Technically Confirmed?

Technical Confirmation of Receipt of E-Invoices

The introduction of the e-invoice brings new requirements for invoicing and receipt. One of the central requirements is the technical confirmation of receipt. This confirmation not only serves traceability but is also an important part of compliance with legal regulations.

Why is a Receipt Confirmation Necessary?

The technical confirmation of receipt of an e-invoice is crucial to ensure that the invoice has actually arrived at the recipient. This protects both the invoicer and the recipient from potential disputes regarding the receipt of the invoice. In the event of audits or inspections, the receipt confirmation can serve as proof that the invoice was delivered on time and properly.

How is the Technical Confirmation Done?

The technical confirmation can be automated through various systems. Typically, a receipt protocol is created that documents the receipt of the e-invoice. This protocol should include the following information:

• Date and time of receipt
• Identification of the e-invoice (e.g., through a unique invoice number)
• Confirmation that the invoice is in a readable format

Legal Requirements

From January 1, 2025, companies are required to receive and process e-invoices. The exact requirements for technical confirmation are specified in the relevant legal regulations. It is important to familiarize oneself with these requirements early on to implement the necessary systems and processes in a timely manner.

Conclusion

The technical confirmation of receipt of e-invoices is an indispensable part of the e-invoicing process. It ensures traceability and legal security in accounting. Therefore, companies should prepare in advance for the new requirements and implement suitable technical solutions.